Selecting and Announcing the Winners of a Nomination Program

In this article, you will learn how to announce the winners of a nomination program in JobPts. It covers how to select the winner, define the nomination sender and download the winner’s nomination certificate to officially celebrate their success.

Each Nomination Program has two main phases: the Nomination Period and, if enabled during setup, the Voting Period. Once voting ends, if this phase is available,  you can proceed to announce the nomination program winners.

To do so, just log in to the Admin Center of the JobPts application and follow these simple steps:

Start by selecting Programs from the left-hand menu, then navigate to Manage Nomination Programs.

Image: Manage Nomination Programs

To announce the winner of a specific nomination program, choose the nomination with Final Ranking as its current phase. Click Actions, then select Ranking.

To navigate more easily, use the Nomination Phase filter and select Final Ranking from the dropdown menu.

Image: Nomination Phase - Final Ranking

*Note: Individual and team nominations are shown on separate tabs, but the same process applies for announcing the winner.

Image: Nomination Rankings Page

*Important: To access the Ranking option and announce the winner, you need to have the Approver role assigned during the nomination setup.

When you are ready to announce the winner, enter "1" in the corresponding field under the Final Ranking column & click Save.

*Note: Before announcing the winner, you must first select the nomination sender and the same can be changed any number of times before the nomination is announced. Once announced, this field becomes read-only.

Image: Choosing a Nomination Sender and Announcing the Winner

*Note: If you click Download before officially announcing the winner, a message will appear saying: You are downloading a certificate for a winner not officially announced. If the winner's status changes, the certificate may no longer be valid. Admins are responsible for any discrepancies.

Clicking the Announce Winner button will officially announce all users assigned a rank of 1.

Next, you will be asked if you would like to upload images for the winners post. Click “Yes” to continue with that action.

Image: Uploading Images for the Nomination Winner Post

*Note: After uploading the images, you can choose to pin the post and set an expiration date for the pin. This will display the nomination winners’ post, along with the images, prominently in the Spotlighted section at the center of the app’s home page—visible until the set expiration date.

 

Image: Pinned Post Displayed in the Spotlighted Section of the Application

This option can be accessed at any time in the Manage Nomination Programs page by locating the nomination program, clicking the Actions button next to the program and selecting Spotlight Award. 

Next once the nomination winners are announced, you can download their certificates.

*Note: The Download Certificate option will appear only if there is an active context for a Nomination winner certificate & if the rank of an individual or team is NOT changed to anything other than 1st place.

Image: Download Nomination Winner Certificate

*Important: These certificates can be used for on-site announcements, allowing the winner to be celebrated alongside their official printed certificate. This option adds a special touch to the nomination process by giving winners their certificate immediately, making the nomination even more meaningful.

*Note: The certificate, along with all other nomination details, will also be available on the My Awards page of the nominated winner.

Another key feature lets you customize the email message when announcing the winner by clicking the Edit button in the Customize Message column.

Image: Customize Message Option

If SMS is enabled for the nomination program, you can also personalize the SMS message that will be sent.

Image: Customize Email & SMS Messages

Additionally, if the Allow admin to add phone number option is enabled, an extra field will appear in the Customize Message modal allowing the admin to enter a phone number for the winner.

Image: Customize Message - Manage Phone Numbers

*Note: The mobile number must be at least 9 digits long and cannot contain any special characters.

By clicking the Add Number button, the admin can enter a valid phone number for the selected winner. If not added, only an email will be sent to the employee.

Image: Adding a Phone Number to Enable SMS Announcements

 

*Important: The same process for announcing a winner also applies to team nominations.

The main difference here is that for team announcements, a single PDF containing all individual winner certificates will be downloaded.

After the winners are announced, admins can download an Excel file for both individual and team nominations by clicking the Export button.

If this article left your questions unanswered, please submit a Support Form, and we can clarify this topic.