How Employees Access and Use the Document Generation Module

No More Lost Files: Using the Document Generation Module as an Employee

Employees can easily access all personalized documents sent to them via the Document Generation module through their dedicated My Documents section. This centralized space eliminates the need to search through e-mail attachments or ask HR for re-sends.

Image: My documents

Each document an employee receives is generated using up-to-date personal information from the HRIS, ensuring accuracy and relevance. Whether it's a contract, a certificate, or a compensation letter, the document reflects the latest data available at the time of generation. Documents are securely delivered and only accessible by the intended employee.

Once received, employees can view their documents directly in the system and download or print them as needed. All files are provided in PDF format, making them easy to store, share, or present when required. This self-service approach gives employees more control over their personal documents and reduces administrative load on HR and IT support teams.

Image: My documents

Examples of documents typically delivered to employees include welcome kits, salary letters, employment verification certificates, compliance notices, and internal memos. The My Documents section acts as a personal archive for important files throughout the employee lifecycle.

Conclusion:

In summary, the My Documents section serves as a reliable and secure hub where employees can easily access, manage, and store their personalized documents. By centralizing document delivery and ensuring that each file is tailored using the latest HRIS data, the system not only streamlines communication but also empowers employees with greater independence and transparency. With easy access to essential documents at any point in their journey—from onboarding to offboarding—employees can stay informed, organized, and confident that they have everything they need at their fingertips.